Dear Munsoft Client,
Kindly take note of the following MFMA process guidance and Local Government Database submissions due for the month July 2022.
LG Database Submissions Due:
Financial and non-financial documents due for submission to National Treasury on the Local Government Database before or on 14 July 2022.
| Submission | Action | Reference |
| M12 – June 2022 In-Year Monthly Actuals | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| Section 71 C-Schedule – June 2022 (This schedule to be submitted in PDF format) |
Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| Section 52 Schedule – Quarter 4 (This schedule to be submitted in PDF format) | Submit quarterly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 52 (d) |
| CR12 – June 2022 Creditor Monthly | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| DR12 – June 2022 Debtors Monthly | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| BMQ4 - Non Financial Data - Quarterly Borrowing | Submission of Borrowing for Q4 to the Mayor, Provincial Treasury & National Treasury | MFMA 52 (d) |
| IMQ4 - Non Financial Data - Quarterly Investment | Submission of Investments for Q4 to the Mayor, Provincial Treasury & National Treasury | MFMA 52 (d) |
MFMA Process Guidance:
| Process | Action | Reference |
| AFS - ANNUAL FINANCIAL STATEMENTS / AUDIT - AUDIT AFS | Commence process to close all accounts and prepare FIN statements |
MFMA 122 MFMA Guidance |
| SDBIP - SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN | Conclude annual performance agreements for current FY - Final date under legislation 1 Aug |
MFMA 52 (1) © (iii) MSA 57 |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Commence implementation of new budget | MFMA Guidance |
| BUDGET / IMPLEMENTATION | Commence planning for next 3 year budget - Reviews of IDP and budget policies - Consultation in accordance with budget process co-ordination role - Review previous year's budget evaluation checklist - Council delegations & budget time schedule of key deadlines |
MFMA 21 (1) MFMA Guidance |
| BUDGET / IMPLEMENTATION | Establish departmental budget committees to include portfolio councillors & officials & delegate tasks in accordance with delegation policies | MFMA Guidance |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Commence Process to review delegations and all budget related policies including: - Tarif - Rates - Credit Control - Supply chain Management - Cash Management / Investment Policies |
MFMA 62 (1) f & 798 (1) (c) MFMA Guidance |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Place approved annual budget & policies on municipal website | MFMA 75 (1) a & (b) |
| IN YR - IN-YEAR REPORTING | Submit monthly reports for period ending 30 JUNE on implementation of supply chain management policy to mayor & make report public | SCM Reg 6 (3) & (4) |
| IN YR - IN-YEAR REPORTING | Review Quarterly projections for period ending 30 JUNE for service delivery & budget implementation plan & compare actual performance to Objectives in conjunction with preparation of section 52 report | MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly report on budget to the mayor, provincial treasury & National Treasury - Within 10 working days of start of month | MFMA 71 (1) MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly statements to provincial or national organ of state or municipality on allocations received - Within 10 working days of start of month | MFMA 71 (5) |
| IN YR - IN-YEAR REPORTING | Submit monthly report on salaries & wages expenditure to council - Within 10 working days of start of month | MFMA 66 MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly report for period ending 30 June for each contract awarded and signed above the prescribed amount | MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Ensure that any municipality entity submits report for period ending 30 June report on compliance with prescribed minimum competency levels to council | Competency Reg 14 (3) (a) & (4) |
| IN YR - IN-YEAR REPORTING | Table in council quarterly consolidated report for period ending 30 June of all withdrawals not approved in the budget and submit report to the Provincial Treasury and Auditor General | MFMA 11 (4) |
| IN YR - IN-YEAR REPORTING | Submit Quarterly (section 52) report for the period ending 30 June on implementation of budget and financial state of affairs of the municipality to council | MFMA 52 (d) |
| IN YR - IN-YEAR REPORTING | Submit consolidated report for the period ending 30 June on compliance with the prescribed minimum competency levels to council Provincial Treasury & National Treasury | Competency Reg 14 (3) (a) & (4) |
| IN YR - IN-YEAR REPORTING | Submit annual report on implementation of the supply chain management policy to the mayor and make report public | SCM Reg 6 (2) (a) (i) |
| Print & distribute final approved budget, SDBIP & IDP | MFMA Guidance | |
| IN YR - IN-YEAR REPORTING | Consider monthly (section 71) report, review implementation of budget and service delivery and budget implementation plan, identify problems and amend or recommend appropriate amendments. Submit report to council and make public any amendments to SDBIP - due end of month | MFMA 54 (1) |
From 1 April 2022, municipalities must upload their data strings and relevant documents using the GoMuni Upload Portal at the following link:
https://lg.treasury.gov.za
The key benefits of the GoMuni portal is that:
• Municipalities will have access to their own data;
• Relevant stakeholders in the local government space such as provincial treasuries, STATSSA, the Reserve Bank, NERSA, CoGTA, AGSA and SARS will have access to municipal documentation submitted to the portal, eliminating the duplication of effort; and
• The turn-around time to reflect data/documents submitted is same day
Munsoft reviews the LG Database continuously and any unsuccessful submissions will be communicated to your municipality with correctional procedures.
It remains the responsibility of the municipality to submit financial and non-financial documents to National Treasury on or before the due date, any delay in submitting documents to National Treasury can lead to non-compliance with Reporting Regulations.
For any queries or assistance please contact Munsoft Support at support@munsoft.co.za or your respective Service Delivery Manager.
Kind Regards,
Munsoft
